Privacy Policy

Effective Date: [16/03/2025]

1. Introduction Welcome to RapidFlow Solutions Inc. We are committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your personal information when you visit our Website and apply for job opportunities. By using our Website and Services, you agree to the terms outlined in this Policy.

2. Information We Collect We may collect the following types of information:

  • Personal Information: Name, email address, phone number, resume, cover letter, and job application details.

  • Usage Data: IP address, browser type, operating system, pages visited, and time spent on our website.

  • Cookies and Tracking Technologies: Data stored on your device to enhance user experience and analyze site traffic.

3. How We Use Your Information We use the information collected to:

  • Process job applications and communicate with applicants.

  • Improve our website, recruitment process, and user experience.

  • Comply with legal obligations and industry regulations.

  • Conduct analytics and research to enhance our hiring strategies.

4. How We Protect Your Information We implement industry-standard security measures, including encryption and access controls, to protect your personal information from unauthorized access, alteration, or disclosure. However, no method of transmission over the internet is 100% secure, and we encourage you to take precautions when sharing personal data online.

5. Retention of Personal Information We will retain your personal information for as long as is necessary to fulfil the purposes for which we collected your personal information, or as necessary to fulfil a legitimate business need, including to satisfy any legal, accounting or reporting requirements, to provide you with a service you have requested, to establish or defend legal claims, for business continuity purposes, or for fraud prevention. The period for which we will retain personal information will vary depending on the purposes that it was collected for, as well as the requirements of any applicable law or regulation. For example, if your personal information has been provided to us in connection with the ordering of a product or service, we will retain it for as long as is necessary to provide that product or service, and for as long as any legal action could be brought in relation to it.

We will retain all of the personal information that We collect from actual and/or potential job applications for:

  • up to 12 months where such applications have been unsuccessful; and

  • the duration of the applicant’s employment and 7 years from the end of the applicant’s employment where such applications have been successful.

When no longer required, we securely delete or anonymize your information.

6. Sharing of Information We do not sell or rent your personal data. However, we may share information with:

  • Third-party service providers assisting in our hiring process (e.g., applicant tracking systems, background check providers).

  • Legal authorities when required by law or to protect our legal rights.

  • Business partners in the event of a merger, acquisition, or company restructuring.

7. Your Rights and Choices You have the right to:

  • Access and update your personal information stored in our systems.

  • Request deletion of your data, subject to legal and business obligations.

  • Opt-out of marketing communications and tracking technologies.

  • Restrict or object to certain data processing activities.

  • Lodge a complaint with a data protection authority if you believe your rights have been violated.

To exercise your rights, please contact us at contact@rapidflow-solutions.com.

8. Cookies and Tracking Technologies Our website may use cookies and similar technologies to enhance your browsing experience, personalize content, and analyze site traffic. You can manage cookie preferences through your browser settings. Disabling cookies may affect certain website functionalities.

9. Changes to This Policy We may update this Privacy Policy periodically. We reserve the right to modify this Policy or its terms related to the Website and Services at any time at our discretion. We may also provide notice to you in other ways at our discretion, such as through the contact information you have provided.

An updated version of this Policy will be effective immediately upon the posting of the revised Policy unless otherwise specified. Your continued use of the Website and Services after the effective date of the revised Policy (or such other act specified at that time) will constitute your consent to those changes. However, we will not, without your consent, use your Personal Information in a manner materially different than what was stated at the time your Personal Information was collected. Any changes will be posted on this page with an updated effective date.

10. Acceptance of this Policy You acknowledge that you have read this Policy and agree to all its terms and conditions. By accessing and using the Website and Services and submitting your information you agree to be bound by this Policy. If you do not agree to abide by the terms of this Policy, you are not authorized to access or use the Website and Services.

11. Contact Us If you have any questions, concerns, or complaints regarding this Privacy Policy, the information we hold about you, or if you wish to exercise your rights, we encourage you to contact us using the details below:

contact@rapidflow-solutions.com

We will attempt to resolve complaints and disputes and make every reasonable effort to honor your wish to exercise your rights as quickly as possible and in any event, within the timescales provided by applicable data protection laws.